ISLA

DIRECTOR’S  MEETING

MARCH 22, 2008 – NOON

HICEEC Office - 5325 Porpoise Crescent

 

In Attendance:  Michelle Wilson, Michael Berman, Ian Thomson, Scott Sweeney, Bill Engleson, Kevin McMahon, Erin O’Brien-Hornsey

 

Regrets:  Michael McNamara

 

Guest:  Tony Law

 

Meeting called to order at noon.

 

  1. Agenda – Joanne brings to order and asks for acceptance of Agenda.  Passed

 

  1. Charitable status / Weiss property - Michael B. updated progress

a)     Charitable status – no movement

b)     Weiss Property – BW is moving forward and needs to have a meeting with Island Trust re: covenants on property, which is a three way process including BW, ISLA and Island Trust (planner).  The Planner will need to report to Trust.  Michael to put together agenda for meeting but will not be able to attend due to potential conflict.  Questions put forward regarding having Trust hold BW property until ISLA has capacity to take it over.  If the Trust was to hold land it is possible that this would negate property taxes.  Tony suggested that we get the constitution from CHI.  

Michael B. moves that he will facilitate meeting between Trust Planner, Bernard Weiss and Ian Thompson.  2nd by Joanne.  All passed.

 

  1. HICEEC assistance to build capacity - General discussion re: possible admin assistance via HICEEC (Tony Law). All in agreement that this would be a great help to build capacity for ISLA.  Joanne moves that she write a letter to HICEEC Board requesting a more formal role in which Tony would provide support for ISLA.  2nd by Kevin.  All passed.

 

  1. Next AGM - General Discussion:  The last AGM was held in March 2007 and we have 15 month window for next one.  30 days notice to community is required in Constitution. Actually, this isn’t in constitution. This is what I got from the societies act: “A society must give not less than 14 days' written notice of a general meeting to those members entitled to receive notice of a general meeting.”  Joanne to research available dates, possibly for May.  A speaker / presentation would be a good idea, Tony to assist Kevin in securing.   Possible speaker would be Betty Ann Juba.  Joanne/Kevin  to do posters once date / details is set.  A Treasurer’s Report and President’s report will be required – who will do President’s report?

 

  1. Quilt Raffle – General discussion that this will be a big project.  Scott to speak with Eleanora Laffin regarding requirements and responsibilities.

 

  1. Community land trust workshop in June – Tony Law provided details.  Plan for event include a presentation to the Community on Friday, June 6, followed by workshop on Sat. for 20-30 attendees.  Joanne moved to partner with HICEEC in presenting the event to include financial support up to $1,000.  Michael B. 2nd.  All passed.  Joanne to write letter to HICEEC Board confirming the financial commitment.  Tony asked if anyone was interested in doing reporting.

 

  1. Activity on Denman - update from Bill Engleson.  Bill reported that the overall perception of ISLA on Denman is positive.   A co-housing project has been given a stamp of approval and there is some talk to turning Denman Seniors Hall into housing.  Erin said that the Housing Needs meetings held in the fall were very useful and an action group emerged.  Erin also reported that private mortgages were a result of the meetings and have resulted in land purchases on Denman.  Denman APC is having a meeting April 23 and Bill will attend and report back.

 

  1. CAST meeting April 6 – Scott agrees to prepare info to be read at meeting.  Joanne to provide back up info. 

 

  1. General discussion – Tony spoke about the potential of Housing needs assessment / survey.  It was agreed that it would be helpful in accessing funding, provide terms of reference in future decisions and assist with justification of actions moving forward.  Tony said that a he has applied for a summer student grant for HICEEC and if approved the student could begin doing field work.   1:30 Michael B. had to leave meeting.  Erin suggested that Fall would be good time for action and we can asses who has left / who remains / who to recruit as residents.  Erin enquired if ferry tickets could be made available for Denman Director’s when attending meetings on Hornby.  Scott moved to buy ferry tickets for this purpose.  Joanne 2nd.  All passed.

 

  1. Next Board Meeting:  Saturday April 19th, 11:15 at Joanne’s (5325 Porpoise)

 

 

Adjournment 2pm

 

 

Work Tasks Reviewed:

 

Michael Berman

–       facilitate a meeting between Bernard Weiss, Island Trust Planner and Ian Thomson, including providing an Agenda, but will not be required to attend.

 

Joanne Ovitsland

–       write letter Hiceec that addressed possible support from Tony Law and confirming financial contribution up to $1,000 for Housing Workshop in June 2008

–       research dates for AGM

–       assist Scott with CAST presentation

 

Kevin McMahon

–       to do notices and posters once AGM booked

–       to work with Tony regarding potential presenters / speakers for AGM

 

Scott Sweeney

–       prepare materials for CAST meeting April 6

–       liaise with Eleanora Laffin re: responsibilities for Quilt raffle

 

Brian Engleson

–       to attend and report back on Denman APC meeting April 23rd.