Minutes of Meeting March 17th, 2010
In the Green Room of the Hornby Island Community Hall
Present: Michael McNamara, President; Kevin McMahon, Vice President;
Jenny Brown, Secretary; Michael Berman, Treasurer; Masoud Zadeh,
Sharon Rogalsky, Cindy Anderson and Janet LeBlancq, Administrator.
Guest: Bernhard Weiss.
Absent: Ian Thomsom
Bernhard’s information: Reviewed current status toward final approval of the subdivision and subsequent transfer of title to ISLA. The CVRD staff and Island Trust planners walked the site of the dedicated parkland today. The parkland dedication area connects with Coltsfoot trail on the Upland Crownland. Bernhard is required to provide evidence of potable water. The regulations for this are onerous. He provided a copy of the water regulations and of emails exchanged between himself and the Trustees. Road frontage requirement is expected to be waived by the Trust. Masoud asked if people can walk the ISLA land two – three weeks before the AGM; Bernhard has no objection. Bernhard was thanked and left the meeting at 7:15 P.M.
Minutes of the February meeting were approved as circulated by general consent. It was noted that the ISLA AGM is scheduled for May 16th, 2010 at New Horizons; suggested time from 10 am to 3 or 4 pm.
Treasurer’s Report & More (to accommodate an early departure by Michael Berman.)
a) Balance sheet distributed as was an income statement. Bank balance is approximately $14,555.00
b) Michael Berman wants us to have an idea of what we will do. Thinks we should start with designing 16 units located with access to the septic field sites. We know more since the walk about and test holes done by Ron McMurtrie. Michael recommends that we do a couple of the Slegg prefabricated houses and that we adopt a two year plan to do two houses. Need a structure of what we’re doing. We can probably raise enough money to do this. We might have something to present at the AGM. Michael showed maps of the septic sites. We have enough data to site and build two units and plan for 14 more in stages. Michael believes we need a firm plan to present to the AGM. Our rezoning application will need to include a firm plan of house sites. These ideas are presented for consideration by the board. We have enough data to commit to density.
How many houses and where will they be sited? We need to get some things clear. Are the houses going to be owner built or not. Discussion followed. We need to decide what we can do and then do it really well. The building of the first two units or recycled homes transported to site would be a starter pack with future housing units built by cooperative efforts under ISLA’s guidance.
Motion: Michael Berman/Sharon Rogalsky, “That we work toward presenting at the AGM a building scheme based on 20 units in two separate clusters sited on the two sandy areas which will be used for waste water treatment. And that we propose the building of two or three units as the first phase and that these units will be sited in the larger more central cluster.” Agreed by general consent.
ISLA will be making a substantial contribution in the building of infrastructure. There was discussion of the pros and cons of ISLA building homes versus associations of community members doing so.
On Going Business:
a) GPS mapping volunteers have not yet emerged.
b) Business plan: Drew Stotesbury has volunteered to help with a business plan. Ian and Cindy to be point people liaising with Drew.
c) Electronic newsletter: Jenny will be forward information to Janet…RRAP grant for renters is valuable information. Janet and Kevin to assist in layout.
d) AGM preparations: Suggested time for the May 16th meeting is from 10am to 4 pm. Workshop topics, including residency and eligibility criteria will be time consuming. We will invite community members for a walk of the land before the AGM. Board will schedule extra AGM planning sessions.
Committee reports
a) Fundraising: Discussed details of the movie night March 20th. Masoud gave details of the art show in July, the 25 -27. Collectors will be asked to donate art for resale. The first night is the art opening; second night is a dance with a “live” band; 3rd day is a continuation of the art show.
b) Residency: Eligibility and Selection Committee: Preliminary report has been circulated to all board members. Discussion was brief as more time is needed to assimilate this information.
Correspondence
a) Feb 25th email from Tony Law, encouraged a speedy subdivision approval.
b) March 3rd email from Arbutus RV gave information about mobile homes.
c) March 11th email invited us to attend the April 3rd CAST meeting.
New Business
a) Postings to the web: Agreed by general consent that minutes of the executive and committee meetings will not be posted to the web.
b) Agreed that we will not invite a cosponsor for the Dec, 2010 hall gala.
c) Next Meeting March 31st meeting at 7 pm to plan the AGM.
Adjournment at 9 P.M. by general consent.