Roadside signs for display ads, made by Oakley Rankin, were admired by all.
Trust demographic outline of Hornby with stats from the 2006 census was distributed by Ian Thomson.
1. Minutes of the May AGM were approved by general consent with the
following addition: Tina Wai was named as a facilitator.
2. On Going Business:
a) Election of Executive: Michael McNamara was elected as President by acclamation. Michael was elected by acclamation. Jenny Brown was elected Secretary by acclamation; Kevin McMahon was elected Treasurer by acclamation; Masoud Zadeh was nominated as Vice President. There was discussion re benefits of potential residents being members of the ISLA executive. Masoud stated that he would be away for an extended period in the winter and declined the nomination, Michael Berman was elected as Vice President by acclamation. It was noted that the signing authority remains unchanged.
ISLA’s Committee Members were named by general consent as follows:
· Design/Build Committee: Michael McNamara, Michael Berman, Ian Thomson, Kevin McMahon and Wayne Roberts. Board members welcome to attend committee meetings.
· Fund Raising Committee: Sharon, Jenny, Cindy and Masoud; need a captain will be soliciting a fundraising leader.
· Residency Eligibility and Selection Committee: Tina Wai, Cindy Anderson, Ian Thomson, Masoud Zadeh and Wayne Roberts.
· Executive Committee: Michael McNamara, Michael Berman, Jenny Brown, Kevin McMahon and Ian Thomson. There was discussion re who will do the business plan and drafting a housing agreement that will be used to apply for rezoning.
· Membership/Outreach Committee: Jenny Brown, Masoud Zadeh,
Kevin McMahon and Sharon Rogalsky.
b) Insurance: Three quotes on property and Director’s/Officers Liability coverage and premiums were prepared and circulated by the administrator and are appended to these minutes. It was agreed by general consent to accept the Directors and Officers liability insurance quote by David Marsh of Axis Insurance at a premium cost of $600 and the General Liability (property) insurance quote by David Dee of Cooperators Insurance at a premium cost of $400. Both agents will be requested to enact the policies immediately.
c) Business Plan: The administrator was tasked with preparing a draft vision statement in consultation with Ian Thomson.
d) CMHC grant (Seed Funding): Michael Berman summarized grant specifics: $10,000 is available as a grant; up to an additional $10,000 is available as an interest free loan. Are we prepared to commit to the loan or stay with $10,000 grant application? Michael Berman summarized information on the grant and the need to hire consultants to do environmental assessments, water supply assessment; as well we need funding to complete business and financial planning.
Motion: Kevin/Masoud “That we apply for the full amount available from CMHC grant/interest free loan seed funding”. Discussion followed. The administrator will inquire of CMHC re the terms of the loan repayment and what criteria CMHC uses to determine that a “project (is) going ahead”. The vote was called and the motion passed with 7 directors voting in favor and 2 opposed.
The administrator will prepare the CMHC grant in consultation with Michael Berman.
3. Committee reports:
a) Fundraising Committee: Jenny Brown summarized progress on many fronts including the July art show and associated events and the doll house raffle; the committee had a 4 hour meeting. Details were discussed. Our involvement in the fund raising golf event was not possible due to conflicting events and we have asked for the golf event next summer. Budget details re cash outlay for associated fund raising costs will be in consultation with Kevin McMahon, treasurer. An honorarium for Tony Wilson, guitarist, was suggested and discussed. It was agreed by general consent to offer Tony $150. The hiring of security personnel was mentioned for the dance event in July.
b) Design Build Committee: At a recent meeting the committee decided to proceed with consulting and networking with all island builders. Small prefabricated units are being favoured for ISLA first houses. Green building is a priority. The idea is to get a prototype that is doable and copy it. There are a lot of local pre fabricated suppliers. The committee is struggling with the mandates of accessibility and affordability as they relate to the Hornby reality. They are looking at caravans as housing potentials. Need to know for whom we are building. Will we build multiple unit buildings or single modular homes. Need a waiting list so we know for whom we are building. Need our site assessment. Workshops are needed in the fall for planning. Eligibility and selection criteria need to be finalized.
4. Correspondence
a) Email from John Ross, May 2010: John offered cabins for transfer to ISLA land or other use? Janet to write a thank you with explanation of time line before infrastructure would be in place for ISLA directors to consider feasibility of this offer.
b) Letter from CVRD awarded a $6000 grant in aid to ISLA and was received with joy. This is the second such grant ISLA has received in as many years.
c) Letter from Tony Law, Trustee in support of ISLA for the purpose of Grant applications was received.
d) Email re meeting with Minister Coleman: Michael McNamara has been offered a meeting with Rich Coleman, Minister Responsible for Housing. There was discussion. Would the provincial government contribute to development funding as a pilot project? Directors were requested to submit their comments to Michael McNamara as soon as possible.
5. Treasurer’s Report
a) Revisions and Approval of the 2010/2011 budget. The budget for 2010/2011 as presented at the AGM was approved by general consent with minor revisions as noted in the attached copy.
b) Donations & memberships received: Janet reported several donations and memberships. Thank you notes will be sent to donors.
6. New Business
a) Update on Conservancy Hornby Island partnering with ISLA to effect the environmental assessment: Michael Berman met with Tony Quin who pledged that CHI will help us do the environmental site assessment, including funding assistance through the issuing of receipts for donations to this initiative. Tony Quin will consult on drafting the request for proposals. The directors noted this offer of support with gratitude.
b) Board members monthly submissions to 1st Edition. Jenny has written the article for the summer issue of the paper, incorporating input from all. The submission schedule is: Jenny Brown; Ian Thomson; Kevin McMahon; Michael McNamara; Masoud Zadeh; Michael Berman; Cindy Anderson; Sharon Rogalsky Wayne Roberts.
c) Ian Thomson’s update of ISLA’s activities, circulated to directors earlier this week by email was discussed. It was agreed that this valuable summary, with minor revisions, will be distributed during the summer. Ian will incorporate information from the AGM deliberations for this community update. The draft update is appended to these minutes.
d) Schedule for board meetings: It was agreed that the summer meetings will be scheduled for the third Tuesdays, July 20th and August 17th. In the fall the meetings will revert to original schedule, the third Wednesday each month beginning September 15th. Committee to meet at the call of the chair.
e) Discussion: board configuration: 1/3 residents and resident applicants: It was agreed that directors will contemplate this and be prepared to discuss in September. Adoption of this configuration would require a revision to the bylaws.
f) Planning weekend workshops in the fall: Will be discussed and scheduled at the July meeting. Aim is for the first workshop to be in October.
g) New staff position: Project Manager: Directors were requested to submit ideas regarding the duties of this position to the administrator who will draft a job description using this input.
7. Adjournment: The meeting adjourned at 9:40 PM by general consent.