Present: Michael McNamara, President; Michael Berman, Treasurer; Jenny Brown, Secretary; Masoud Zadeh, Cindy Anderson, Sharon Rogalsky and Janet LeBlancq, Administrator.
Absent: Kevin McMahon and Ian Thomson.
a) Walk about / Site planning – There were discussions re site mapping and enlisting the volunteer assistance of Ryan Preston in doing an environmental assessment. Sharon will ask Kent Lukinuk (a qualified environmental assessment person who lives here) if he is familiar with BC environmental requirements. General impressions on the site walk: area was wet; sandy top cover soil was deep and covered an extensive area; topography will present building challenges; mood was exuberant; stream protection will be somewhat challenging; access points will need to be well planned.
b) Tony Quin joined the meeting at 7:20 P.M. Agreed that more walkabouts should be scheduled. Michael McNamara provided site maps and Roger Vinnedge’s survey maps showing contour mapping to date. One site map was mounted on the Green Room wall. Tony Quin offered the following observations arising from the walkabout. The grade of the land makes access road planning somewhat difficult. There is a large flat land area that was not as wet. Ask Roger to identify on the survey map the test holes that were dug during the walkabout. The surface water sites were identified on the map. Need to identify wet land and what areas are suitable for development. There are some significant veteran trees and these need to be identified for potential conservation. It was noted that these trees are valuable in preventing soil erosion. GPS mapping and biologic assessment need to be done. Conservancy Hornby Island has some money and they may be willing to financially support the environmental assessments. Tony will make inquiries about possible local candidates that are knowledgeable about GPS mapping. Setbacks in consideration of land contour, creek path etc will be complicated and will require expertise. An incremental development program may be ideal for this land. Planning involves site, servicing, financial and organizational systems. ISLA is currently waiting for subdivision approval to be given to the Weiss family, owners of the land. Covenant administration was discussed. It was suggested that ISLA ask a general question on this topic at the next LTC Town Hall meeting. Tony provided an Islands Trust Fund Map showing the ISLA land as a designated “moisture receiving area.” Tony will provide further assistance with planning. Michael gave site maps to Tony and to Masoud and Jenny for public viewing at Outreach and the Booster meeting.
c) Tony was thanked and left at 8 P.M.
d) Board member recruitment: suggested and agreed to wait till the AGM to fill the vacant seat.
e) First Edition submission schedule by board members was reviewed.
a) Executive Committee: deliberations were summarized. Henceforth, the executive committee minutes will be circulated to all board members.
b) Design/Build Committee: First meeting is January 27th at 7 P.M. in the Green Room.
c) Fund Raising Committee: Jenny Brown reported that the ISLA boosters meet tomorrow. The format of the meeting was summarized. Four events for ISLA fundraising are planned March 20th is the1st event – a movie night to show relevant housing movie that Jenny will preview. June 20th is a father’s day solstice dinner theatre and dancing event. ISLA second in line for sponsorship of the annual Halloween event at the Community Hall. December, 2010 is targeted for a talent show/karaoke night, a “transformal” type event.” A Roof Over Our Heads” fashion/art show is in April. Helper people will emerge at the booster meeting tomorrow.Information to be shared at the booster meeting was discussed. Masoud summarized the ISLA summer art show/music show itinerary scheduled for July. Sponsorship by BC Ferries to help pay for lighting technicians was mentioned. Sharon introduced the idea of producing fund raising calendars. She has researched and could produce and sell calendars at the summer market. $2800 up front funding would be needed to produce. 2011 calendar would be feasible – sell in summer and at Christmas. Pictures of Hornby houses would be featured. Following discussion it was agreed that more research will be done. Sharon and Jenny were thanked for their hard work on behalf of
d) ISLA.Membership Committee: Web site has been updated and the brochures have been reprinted. Kevin is away. The grapevine membership solicitation message will be reworked with him and circulated to the board for input prior to publication.Residency:
e) Eligibility and Selection Committee will arrange a meeting time. Tina Wai agreed to serve with Cindy, Masoud and Ian. Suggested that the committee work toward a first draft of criteria by March. Michael McNamara has information from other land trusts and will share. Guidelines may be all that we develop before the AGM. Michael discussed the evolution of the selection criteria that was the case at the Elder Village.
a) Budget comparisons and projections: Draft was reviewed and discussed. Agreed that these projections need more fine tuning. Further consultations with local electricians and engineers will be done.
b) Treasurer reported that there is currently $15,555. In ISLA’s bank account.
a) Letter from Act informed that our grant application was not approved.
b) Galiano people have asked Jenny to write an article about ISLA for their paper.
a) Note: the February executive meeting is cancelled.
b) It was agreed that the next board meeting will be February 24th.
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Michael McNamara, President Janet LeBlancq Recording Secretary