Present: Michael McNamara, President; Michael Berman, Vice President; Jenny Brown, Secretary; Directors: Ian Thomson, and Masoud Zadeh; Janet LeBlancq, Administrator.
Absent: Joanne Ovitsland, Bill Engleson, Erin Hornsy O’Brien, Scott Sweeney, Michelle Wilson and Kevin McMahon.
1. Call to Order: The meeting was called to order @ 7:30 P.M. by Michael McNamara.
2. Minutes of the meeting, February 19/09 were approved by general consent.
3. Executive Report: Michael McNamara gave a summary of deliberations of the March 4th exec meeting. New Horizons is booked for our May 3rd annual general meeting, 1 – 5 P.M. Guest speakers are being researched. There was discussion regarding charitable status. Executive decided to publish the constitution and bylaw revisions to give opportunity for member and public input prior to the May 3rd AGM.
4. IDEA: Michael Berman initiated a discussion re the feasibility of having a concept planning interactive session (similar to an architectural charrette) as part of the Annual General Meeting. This would involve exploring the logistics of how the housing units will look on the to be donated land parcel. There was discussion. A list of what and who we need to accomplish this was developed.
· Enlarged maps of the land parcel.
· Tables set up for break out groups.
· Facilitated by a planner if possible.
· Michael Berman and Janet will do draft meeting structures for board consideration.
· Monopoly-game-like houses will need to be found or created.
· Presenting this novel meeting agenda to the public was discussed.
· Who will decide which concept is to be adopted? If, after the AGM, we agree with a housing plan, it will be the ISLA board and members who approve such a plan.
· More to be discussed at the April 1st executive meeting. Information flyers will need to get out to the community after the April 1st meeting and every two weeks after till the AGM to assure maximum public involvement.
· Jenny Brown will do an article for the First Edition giving advance notice of this concept-planning program scheduled for the May 3rd AGM of ISLA.
5. Business Arising:
Board workshop: delayed till after May 3rd AGM. Kevin has notified all concerned.
Constitution and bylaw revisions publication: Janet has not received any public comment as yet.
Outreach Committee: Buttons will be ordered. The message is “Let’s talk about housing.” Co-op porch outreach session on March 20th will be hosted by Jenny, Masoud and Kevin and will include member recruitment.
5. Correspondence:
a) Email from Joanne Ovitsland re her lack of availability to serve on the board at this time. With regret, the board accepted Joanne’s resignation.
b) Letter of resignation from Bill Engleson was received, also with regret.
c) Email from Michele Wilson re her unavailability to attend board meetings at 7 P.M. was received and filed. Jenny will consult with Michele.
6. Administrator’s Report
Weiss rezoning application process at the trust level: progress report. The bylaws have been approved to permit the subdivision. There are still some requirements outstanding. Bernard Weiss has requested a meeting with Janet.
7. New Business:
a) Directors’ plans for re-election. Michael McNamara, Michael Berman, Ian Thomson, Jenny Brown and Masoud Zadeh are willing for re-election. Kevin McMahon, it is hoped, is also standing for re-election. In order to offer a full slate at the AGM, we need to recruit three volunteers. Member recruitment: If the majority of resident islanders joined our society, dues of $7500. could be realized. (500 X $15).
b) Fundraising target for 2009 – 2010: We will look at a site assessment grant, offered by CMHC.
c) Board members who may become candidates for housing units. There was discussion as to whether such a person could remain on the board of directors. There will be conflict of interest policies developed to address such an occurrence.
d) Fund raising: Jenny looking at musicians who may do fund raising performances; an art show was also suggested.
8. Adjournment at 9 P.M. by general consent.
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Michael McNamara, President Janet LeBlancq, Recording Secretary