Present: Michael McNamara, President; Kevin McMahon, Vice President; Jenny Brown, Secretary; Michael Berman, Treasurer; directors Ian Thomson; Scott Sweeney, Masoud Zadeh, Cindy Anderson and Sharon Rogalsky; Janet LeBlancq, Administrator.
1. The minutes of the May 20th meeting were approved by general consent.
2. On Going Business:
a) Charrette: There was discussion on the June 5th board tour of the Weiss land and the charrette debriefing session with facilitators. The AGM session reports and maps are stored at Michaels office. These documents provide a variety of housing design options suggested at the charrette and further. The board identified the need for relationship building with neighbours of the Weiss land. Michael McNamara will approach parties for initial discussions.
b) Terms of office Kevin McMahon and Sharon Rogalsky. There was some confusion as to terms of office. The minutes were confirmed as accurate.
c) CMHC Seed Grant application: progress report on preparations: Michael talked about a detailed site assessment and a road development plan. Michael Berman will assist with the grant application.
d) Brochure revisions: Janet and Kevin were authorized to proceed. Charlie Wood will be asked to do the printing.
3. Correspondence:
a) ISLA directors letters in support of Johanna Weisss immigration application were sent.
b) Letter from CVRD re Grant in Aid of $6000 was received.
c) Letters in support of ISLAs efforts to solicit grant funding have been received from: HIRRA, Co-op, HICEEC, HDCHCS. Support letters to be solicited from HIAA and Radio Society.
d) Email from Tony Law re Saltspring housing initiative. There was discussion. It was agreed that we should keep well informed on the progress Saltspring makes.
e) Society registration administrator was required to resend with a revised numbering of the purposes so as not to alter the unalterable dissolution clause and to use the word Purposes in place of Constitution. The registration forms with these changes were signed by the president.
f) Charitable versus non charitable status: There was broad discussion. Diversity and stable populations are goals of ISLA. DCLT is pursuing charitable status and we will keep apprised of their progress.
4. Treasurers Report: Books have been handed over to Michael Berman.
1,2,5 year budget plans. We will retain the services of a bookkeeper to do
periodic updates/checks of bookkeeping entries.
5. New Business:
a) Community Fund Grant Application administrator will fax budget to Michael Berman for consultation.
b) Slegg Lumber pre fabricated home that has everyone a BUZZ! There was general discussion. Michael said it looks good and can be assembled in two days. Completely finished on the outside and framed on the interior. Need to remember the infrastructure costs that will necessarily be assessed each lot. Remembering needs of working single people is important.
c) A board development plan charrette needs to happen. We need a vision. There was general agreement. Schedule for September. Date and venue to be determined.
d) Community Fund raising: Summer 2010, Hat Fashion Show, titled: A Roof Over our Heads Suggested by Anne Ngan. Masoud has booked the hall for an ISLA fund raising art show July 25 27 2010. Umbrellas, parasols, halos, and wigs will also be suggested. Janet to look at hall bookings. Cassandra Bassett has information on Cooperative housing grants. Lopez Island Land Trust cited as an example of a housing co-op. They have shared information with us in the past.
e) Conflict of Interest There was discussion. The HIRRA conflict of interest policy was available for perusal. Ian and Janet to work on a policy for consideration by the board.
f) Administrators contract: After an in camera session, there was a unanimous vote to continue the administrators contract as follows: up to 30 hours/month at $20 per hour to continue to April 30th, 2010.
g) Committees and their structure: fund raising, selection (who and how to decide who shall reside) and design build. Committee structures will be discussed at the next executive meeting.date of next executive meeting and board meeting to be determined by email polling. Ian away week of July 12th; Sharons son arrives on the 22nd; Jenny day meetings only. Masoud not available any Wednesdays and not the 1st three weeks of July. Michael not available for the third week or maybe the 4th week.
Scott working at the recycling depot and the movies. Kevin not available from the 12th to 19th.
h) Next meeting: the topic covenants to be on the agenda.
6. Adjournment at 9:15 P.M.
/JLeB